Sonoma Women's Retreat

Terms & Conditions

DEPOSIT
A non-refundable deposit is required for your booking to be confirmed. This amount is outlined on the specific retreat page and is applied to your total cost. If your booking is made within 60 days of the departure date, the full amount of the trip is due at the time of registration.

 

FULL PAYMENT
Upon receipt of your deposit, we will send you a registration form/waiver and an invoice for the balance. Your remaining balance is due 60 days prior to the start of the retreat. You may pay with credit card or check (preferred). Please note a fee of 4% will automatically be added to all credit card payments of your trip balance..

 

LATE PAYMENTS 
We must pay our tour operators in advance; therefore we must collect your full payment no later than 60 days in advance of the start of the retreat. If you do not pay in full in 60 days or more from the retreat date, a $100 late payment fee will be added to your invoice.

 

CANCELLATION POLICY
If you cancel before more than 60 days before the start of the retreat, monies received beyond the non-refundable deposit will be refunded (less any credit card fees, if applicable). If you cancel less than 60 days prior to the start of the yoga retreat, a refund of monies paid beyond the non-refundable deposit is only available if you can provide another client to fill your space. In the event of any refunds, a $100 administrative fee will be deducted. Please note that there will be no refunds or discounts for arriving late, leaving early, flight cancellations, travel delays, or illness. If you cancel your participation in a retreat for any reason, the cancellation policy will apply, with no exceptions. We wish we could compensate people for unforeseen circumstances, but we have costs already incurred when reserving retreat centers and hotels. We have designed our cancellation policy to be as compassionate as possible in the case that your plans change. To insure yourself further, we strongly encourage you to purchase travel insurance.

 

IF WE CANCEL THE YOGA RETREAT
In the unlikely event that we must cancel a yoga retreat due to weather, natural disaster, war, political upheaval, health crises, pandemics, or any other circumstance outside of our control, we cannot guarantee any refunds. We cannot however compensate you for airfare or any other travel costs incurred. In the event there is a mandated lockdown due to COVID, a full refund will be given or you can transfer funds to rescheduled dates for the retreat (less credit card fees, if applicable). To cover these risks, again, we highly recommend you purchase travel insurance.

COVID GUIDELINES

We will abide with any COVID guidelines in place at the time of the retreat. Currently, Sonoma County is not restricted for events of this nature, but this is subject to change.
 

The following measures will also be enforced:

  • Each attendee must submit either a copy of their COVID vaccination card or negative COVID test result (taken within 72 hours of the retreat).

  • Each participant may have their own private room & bathroom (unless attending with a friend/family member)

  • Sanitation stations will be set up in common areas

In the event there is a mandated lockdown due to COVID, a full refund will be given or you can choose to transfer your funds to rescheduled dates.

 

TRAVEL INSURANCE
We strongly recommend that each trip member purchase individual travel insurance for their trip. It can be a minimal expense for the benefits it provides. We highly suggest that you include the “cancel for any reason” option and a policy that includes medical coverage. The best way to protect yourself from any unforeseen circumstance is to purchase trip insurance.

 

Travel insurance can protect you in case:

  • you cancel your participation in the yoga retreat

  • an illness or emergency prevents you from attending

  • retreat is cancelled due to weather, natural disaster, political upheaval, war, not enough participants to run the trip

  • lost or delayed baggage

  • medical expenses should you become ill or injured


There are a variety of travel insurances, some of which include the option for a comprehensive “cancel for any reason” policy. If you have to cancel your participation in the retreat, your airfare, hotel, retreat costs, etc. can be covered in partial or full. **Please note that many policies require that you secure coverage within 7-15 days after making your initial trip payment (i.e. your deposit with us) in order to add the "cancel for any reason" policy.** It is your responsibility to choose a travel insurance carrier and educate yourself on their specific terms. We cannot advise you on this. Please do research to find what meets your needs best.